Calendar — the season on one screen

Events → Calendar. For whoever may read events.

Who opens it: an organizer running several events across a season, or a lead reading tomorrow on a phone. What they came to do: see what is on and when — every day of every event — and how full each day is. What must be true when they leave: they know which days are coming, how many people are expected on each, and where to go next for any one of them.

Month and agenda

• Month is a grid of the month, Sunday to Saturday. Every day of an event is its own entry: a three-day event shows on three dates, because three days are three days of scanning.
• Agenda is the same days as a list — the next two weeks by default, each date with its events. It is the view for a phone the night before. ← and → move a month (or two weeks); Today comes back.

What an entry says

The event, the day's name, its hours, the venue, when check-in opens and closes (the earliest and latest of the event's check-in points for that day), and how many people are registered against the cap. On a day that is running, it also says how many are checked in — the same number the Live dashboard shows. Each entry opens the event; in the agenda it also opens the Live dashboard on that day and that day's report.

Colour is the event's state: a draft is dashed, published is blue, a running event is green, closed and archived fade. The key is above the calendar.

Times

Every date and time is in the event's own timezone, never the reader's: a day is on the date it happens, where it happens. When the events on screen are in one timezone, it is named once above the calendar; when they are in more than one, each entry names its own.

What it does not do

It reads. Days are added, moved and removed on the event itself, because moving a day that has tickets means voiding and reissuing them — a decision, not a drag.

A member limited to a group sees every event, as in the events list, with the numbers of their own part of the organization.

Your events in your phone's calendar

Subscribe on your phone (top of the page) makes an address your phone's calendar subscribes to — in the calendar app, "Add calendar", then "From URL" or "Subscribe". Every day of the organization's published, running and closed events shows there, from a month ago to a year ahead, with its name, hours and venue, and it keeps itself up to date. Drafts and archived events are left out, and so is everything about people: no names, no counts.

• The address is shown once. Lost it? Make a new one; the old one stops working at once.
• Stop the phone link ends it everywhere it was added.
• It also stops by itself if you leave the organization or your role can no longer see events.
• Making and stopping it are in the audit log. Anyone who has the address can read the events on it, so keep it to yourself.