The six event templates — what each one assumes

Who opens this: somebody about to start an event and deciding which event template to start from. What they came to do: pick the one whose shape is closest to their event, so they are editing rather than building. True when they leave: they know what each event template assumes about who comes, how people are counted, and what gets sent — and which one to pick.

An event template is a whole event in a file: its days, its kinds of attendee, its check-in points, its forms, its copy, its schedule of emails and its checklists. Importing one makes a draft event with all of that in it. Nothing is locked afterwards — every object is yours to rename, rewrite or delete. The event template is a starting position, not a cage.

The format is in docs/EVENT_TEMPLATE_FORMAT.md; the import wizard is event-template-import.md and the library screen is event-template-library.md.

Community Celebration — community-celebration

The one everything else was learned from. A two-day event for thousands of people who come as families, from congregations spread across a region, checked in at their own congregation early in the morning and again at the venue.

• Counts people twice on purpose. A satellite point at each congregation pre-checks a family at 3:30 AM local; the venue gate is the count that decides how full the hall is.
• Households. One email can carry every ticket in a family, and a youth's ticket can be shared with the adult bringing them.
• Print track. Anybody with no email gets a printed ticket handed out at their congregation, and is never second-class for it.
• Pick it when people arrive in groups from places you also run, and the venue is not where the day starts.

School Field Trip — school-field-trip

One day, one bus, three counts: on at school, in at the venue, back on before the bus moves. Students are registered by a guardian, never by themselves.

• The permission slip is the gate. A student with no signed slip does not travel, and the form refuses to be sent without it.
• One adult per five students, checked as the form is sent rather than the morning of the trip.
• Medical and dietary answers go to the class teacher and the chaperone riding with that class, and are printed on the bus list so they survive a dead phone.
• Pick it when minors travel with your staff and you are legally responsible for a head count.

Volunteer Day — volunteer-day

Shifts with capacity, a team lead per group, and hours that come from a pair of scans: sign in at the start of a shift, sign out at the end.

• A lone sign-in is an unrecorded hour, which is why check-out is its own point and the gate training says so.
• Under 18 asks for a guardian's name and their agreement to the waiver, and refuses the sign-up without it.
• Full shifts take a waitlist rather than turning people away; waitlists move every year.
• Pick it when people give you time rather than money, and somebody needs their hours in writing afterwards.

Conference — conference

Three days, several rooms, one badge. A delegate is scanned once at the registration desk, where the badge prints; every room door after that is a capacity count.

• Every slot is booked in advance, and a door only knows what you booked. Changing rooms happens at the desk, never at the door.
• Early-bird pricing is a rule with a date, so the discount ends by itself.
• Invoice bookings hold a place and wait for payment; the badge is issued when the money arrives.
• Access and dietary answers reach the venue team and catering, by name, before anyone travels.
• Pick it when people pay to come, choose what to attend, and rooms are the constraint.

Sports Tournament — sports-tournament

A weekend of matches. A coach registers a roster once; players, coaches, officials and spectators are all scanned at the field gate.

• The waiver is the hard line. Every player's guardian agrees to it themselves; a player without one does not play, and that argument is had before Saturday.
• The age bracket comes from the date of birth, not from the team's name.
• A team tent checks a whole roster in early so the gate moves quickly.
• Spectator tickets are per day, and a Saturday ticket at Sunday's gate goes red rather than being waved through.
• Pick it when people arrive as teams and paying spectators arrive alongside them.

Corporate Offsite — corporate-offsite

One to three days away from the desk. Employees register with single sign-on, so the company fills in what it already knows and only asks what it does not.

• The ticket opens the venue, the dinner and the activity you chose — and a guest's ticket opens the dinner only, by design.
• Dinner and activity scans are the counts the caterer and the suppliers are given.
• Dietary and access answers go to the venue, not up the reporting line, and the form says so where it asks.
• The RSVP closes itself so the venue gets numbers on the day it was promised them.
• Pick it when the audience is your own staff, the venue needs numbers, and the questions are practical rather than about eligibility.

What every one of them carries

What a plan changes

Nothing in an event template ever fails an import. Anything your plan does not cover is imported switched off with the reason, or, where a count limit is already full, not created and recorded so it can be added after an upgrade. The wizard's last screen says which. See docs/PRICING_ENTITLEMENTS.md §7 for the keys, and each event template's requires block for what it asks for.